Spreadsheets, notes, gut feeling
Who may work when? Who is on leave? How many hours has the apprentice already worked this week? Every answer lives in a different sheet, and Sunday evening is roster night all over again.
Today: week 41 · Wed 07/10 Your roster for week 43 could already be done.
Staff scheduling software that knows Austrian labour law.
No more spreadsheets on a Sunday night. Whether store, bank branch or medical practice: eutempus builds your weekly roster in minutes, in line with the collective agreement, working-time law and rest periods. You review and publish; your team sees their shifts on their phone.
No obligation · 30 minutes · a conversation about your roster, not a presentation
In use in
- Grocery retail
- Banking
- Medical practices
Built and operated in Upper Austria · GDPR compliant, your data stays in Austria
The problem
The roster eats hours every week, and still never feels safe.
Labour law as a tripwire
Youth employment law, maternity protection, eleven hours of rest: one overlooked case is enough. Fines apply per affected person, and the works council rightly asks questions.
The group chat as roster
Shift swaps, sick notes, holiday requests: scattered across chats, sticky notes and quick words in passing. Who knows what actually applies? And who writes it down?
With eutempus: set the rules once, keep them every week
eutempus knows contracts, availability, qualifications and the law, and builds a roster that respects all of them. You review, adjust and publish with one click. You no longer build the roster, you have the final say on it.
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Hours back
The roster takes minutes, not evenings. Your time belongs to your business again.
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No nasty surprises
Rest periods, maximum hours and youth protection are checked before the roster reaches you.
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Teams that stay
Fair Saturdays, day-off requests that are honoured, reliable rosters. Predictability is the best defence against staff turnover.
Live demo
A roster the way it comes together by hand.
This is what a roster looks like when it is put together by hand on a Friday afternoon: rest period breached, someone scheduled during their leave, one shift left unstaffed. Press “Optimise”, or shuffle the shifts around yourself first.
Roster demo
Interactive demo: a weekly roster for six employees with three shifts per day. Drag or tap to move shifts between people; “Optimise” lets a small optimiser fix every rule violation.
Calculator
What does scheduling cost you today?
Do the maths with your own numbers. Every assumption is on show, and you can change any of them.
– hours saved per year
– euros per year
– full-time weeks (at 38.5 h per week)
Simplified estimate, no guarantee: it counts scheduling time only, not the overtime, mis-staffing or legal risk you avoid.
“A weekly roster used to take me at least two hours. With eutempus it takes fifteen minutes, and the plan is better and fairer than before.”
How it works
Three steps to a finished roster
- 1
Create a template
Enter opening hours, demand per qualification, contracts and patterns once. Every week is generated from that.
- 2
Optimise and review
One click, and the optimiser runs. You see the score, every rule violation and the difference from the last run.
- 3
Publish
Preview the changes, then release: app, PDF roster and e-mail per department. Only the people affected are notified.
Features
One system for planners, employees and every location
From the first draft to the screen on the wall: eutempus covers the whole path, with no paper, no group chat, no follow-up questions.
Automatic staff scheduling
A roster that keeps every rule in view at once
The optimiser evaluates a vast number of possible assignments against 48 rules: hard ones such as qualification, availability or maximum hours, soft ones such as day patterns, overtime and fair Saturdays. It then finds the compromise you would otherwise hunt for by hand.
- Templates for recurring weeks, alternative shifts and priorities
- Rule check at a glance: see which rule is violated where, and what changed since the last run
- Automatic coverage repair: under-staffed windows are detected and closed with extra shifts
Employee app
The roster in your pocket
The eutempus app shows every employee their published shifts, with breaks, department and notes. Swaps, giving up a shift and absence requests all go through the app, under rules you define. The group chat can be private again.
- Shift swaps and hand-overs with automatic eligibility checks
- Absence requests with notice periods you define
- Push notifications on publication and changes, with read receipts for the planner
- German, English and Czech
Wall monitor
Today’s team on the wall
A screen in the break room, behind the till or at reception shows who is in today, which tasks are open and which customer pick-ups are due. Live and without login.
- Daily overview with a timeline per department
- Tick off to-dos with a personal PIN; recurring tasks from templates
- Customer reservations and pick-ups by department
- Devices pair with a code and update themselves
Also in eutempus
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Autopilot
Plans upcoming weeks in the background from your template. When a run fails or violations remain, the autopilot flags that week in the roster, with the run log and the reason. Publishing is always done by a person.
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AI assistant
“Why can’t Anna work on Wednesday?” The assistant has every answer checked by the optimiser and proposes changes instead of making them. The open MCP interface works with your own AI assistants too.
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Several locations
Stores or bank branches that share staff are planned together, with no double bookings, with an hours budget per location and travel time between them.
Sectors
At work where rosters get complicated
The rules differ, the task stays the same: the right people with the right qualification at the right time in the right place.
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Grocery retail
Black/white Saturdays, apprentices under youth employment law, relief staff moving between stores and qualifications such as till or deli: eutempus plans them all in one run.
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Banking
One team, several branches: eutempus staffs counters and reception at every location, plans morning and afternoon duties and knows who can work where on which day.
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Medical practices
Surgery hours, reception and assistants: eutempus staffs every session with the right qualifications, plans split duties and takes leave requests through the app.
Rules & compliance
Austrian labour law: built in, not bolted on
Every rule is a separate, named condition in its own right. Violations are not found after the fact: the optimiser checks the rules while it plans and shows every violation that remains.
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Youth employment law
Daily and weekly limits for under-18s, with no scheduled overtime.
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Apprentices
Separate daily limits from age 18, and no lone working where supervision is required.
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Maternity protection
Nine hours a day, 40 a week, applied automatically for the period on record.
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11 hours of rest
Between two shifts on consecutive days; the roster flags any shortfall.
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Black/white Saturday
The Saturday rotation retail uses, early finishes included.
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Collective agreement
Public-holiday credit, working days per week and pay premiums as each agreement defines them.
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Opening hours & holidays
Set-up and close-down time, exceptions on individual days, public holidays with their own factor.
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Days off
Minimum and maximum days off per week. Leave and public holidays count.
What the law requires of every staff schedule is explained in our guide: Staff scheduling in Austria
eutempus is not a substitute for legal advice. The rules model the statutory requirements in the form in which they are configured for your business.
Security & operations
Security a works council understands
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Own database per customer
No shared tables and no tenant column: every customer gets their own database. A mistake in a query cannot reach anyone else’s data.
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Operated in Austria
Developed and hosted in Upper Austria; nothing is handed to cloud providers outside the EU.
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Permissions down to the department
22 permissions across 5 groups, combined freely into roles of your own. Scheduling and absences can additionally be limited to individual departments.
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Audit trail
Every change to roster, staff or settings is recorded with user and timestamp.
FAQ
Frequently asked questions
Does eutempus fit our collective agreement?
The statutory basics are built in: the daily limits of the working-time act, youth employment law and maternity protection, and the rest-period check. Collective-agreement details such as public-holiday credits or the counting of working days are pluggable modules that we configure with you during onboarding.
Does eutempus work outside retail?
Yes. eutempus schedules grocery stores, bank branches and medical practices today. The statutory rules apply to everyone; sector-specific ones such as black/white Saturdays are switched on only where they apply.
How does our data get from Excel into eutempus?
We migrate employees, contracts, qualifications and time balances together with you at the start. Time balances are then imported regularly from payroll. The finished roster is exported as a PDF and distributed by app and e-mail.
Do our employees need a smartphone?
No. The app is optional. The published roster is also distributed as a PDF per department and sent by e-mail, and the wall monitor shows the day right on site.
What does eutempus cost?
Pricing depends on the number of locations and employees. After the call you get a concrete quote with no hidden items, to compare with what scheduling costs you today.
How long does onboarding take?
Typically: template and master data in the first week, running alongside your current roster in the second, then the switch. We stay with you in person throughout.
What will the works council say?
Usually: finally, something transparent. eutempus plans by rules that apply to everyone alike, logs every change with user and timestamp, and is there for scheduling, not for monitoring performance. We are happy to provide the technical information a works agreement needs.
Is eutempus worth it for a single location?
Yes, as soon as the roster takes you more than a couple of hours a week, or rules such as youth employment law, maternity protection or black/white Saturdays apply to you. A single site, whether store, branch or practice, is also the fastest to set up.
See eutempus run on your own rules.
In 30 minutes we show you how a roster for your business comes together, with your opening hours, your qualifications, your collective agreement.
No obligation. 30 minutes. We look at your business and your rules instead of showing slides.